Technology and communication

Moving your technology and communication company can be a daunting task, but it doesn't have to be. With careful planning and execution, you can ensure a smooth transition from your old location to your new one.

Identifying a good move location

The first step is to identify the new location and assess its suitability for the company's operations. Factors to consider include accessibility, cost of living, availability of skilled labour, and infrastructure.

Once a suitable location has been identified, the next step is to plan the move. This involves creating a detailed timeline that outlines all the tasks that need to be completed before, during, and after the move. The timeline should include deadlines for tasks such as packing, moving equipment, setting up the new office, and testing the new IT infrastructure.

Communicate with your people

It is also important to involve all stakeholders in the move. This includes employees, customers, and suppliers. Employees should be informed about the move as early as possible and given ample time to prepare for it. Customers should also be informed about the move and any potential disruptions to services. Suppliers should be notified about the new location and any changes in delivery schedules.

It is important to communicate with all stakeholders throughout the move. This involves providing regular updates on the progress of the move and addressing any concerns or issues that arise. By keeping everyone informed and involved, the move can be a positive experience for all involved.

Transporting your servers and IT equipment safely and securely

A key aspect of moving a tech company is ensuring the safety and security of data and equipment. This involves backing up all data before the move and ensuring that all equipment is properly packed and secured during transportation. It is also important to have a plan in place for setting up the new IT infrastructure and testing it before resuming normal operations.

Your relocation checklist

Moving an IT company requires careful planning and execution. By identifying a suitable location, creating a detailed timeline, involving all stakeholders, ensuring the safety and security of data and equipment, and communicating effectively throughout the move, it can be a smooth transition that sets the company up for future success.

Our step-by-step guide for moving your tech company:

1. Plan ahead: The key to a successful move is to plan ahead. Start planning at least six months in advance of your move date. This will give you enough time to research and find a new location, as well as to prepare your employees and IT infrastructure for the move.
2. Create a moving checklist: Create a moving checklist that includes all the tasks that need to be completed before, during, and after the move. This will help you stay organized and ensure that nothing is forgotten.
3. Hire professional movers: Hire professional movers who specialise in moving IT equipment. We'll have the expertise and equipment necessary to safely move your servers, computers, and other IT equipment.
4. Backup your data: Before the move, backup all your data to ensure that nothing is lost during the move. This includes both physical backups (such as external hard drives) and cloud backups (such as Dropbox or Google Drive).
5. Notify clients and vendors: Notify your clients and vendors of your move at least a month in advance. This will give them enough time to adjust their schedules and ensure that there is no disruption in service.
6. Update your address: Update your address on all your business documents, including your website, business cards, and letterhead. This will ensure that your clients and vendors have your correct address.
7. Test your IT infrastructure: Test your IT infrastructure at the new location before the move. This will help you identify any issues that need to be addressed before the move.
8. Train your employees: Train your employees on the new IT infrastructure and procedures before the move. This will ensure that they are prepared for the new environment and can continue to work without interruption.
9. Consider setting up a temporary office: Set up a temporary office at the new location before the move. This will allow you to continue working while the new office is being set up.
10. Celebrate! Finally, celebrate the move with your employees! Moving an IT company is a big task, and it's important to recognize the hard work that went into making it happen.

Moving a technology company can be stressful, but with careful planning and execution, it can also be a smooth transition. By following this step-by-step guide, you can ensure that your move is successful and that your business continues to thrive in its new location.